Team access
6 digits. Admin can reset any PIN without the old one.
Operations
Your cycle metrics, baseline, and quick paths — all live after Process.
Spreadsheets, analytics, and in-house inventory are live.
Loads after your first completed count.
Inventory / Spreadsheets
This is where your entire inventory system lives — built on the same Excel logic you've used for years. Every Process updates these tabs. Set your PARs here first; next week, order straight from Order Generator.
Edits here update your map. Variance and cost math recalculate on the next count.
Program health
Readable first — what happened, what needs a hand, what to order. Full numbers underneath for anyone who wants the deep cut.
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On hand
What is on hand after your last count — grouped by category.
Team
Managers upload inventory notes here — voice walks, station levels, mid-week catches. Drop a phone Notes export (.txt / .md) or paste the transcription. English or Spanish structure words work. Stays on this machine. Pairs with Settings → People & access (6-digit PINs).
After you save a walk, open Setup (or restart caterpillar on a bar) and paste the same notes into Walk if you want the map builder to parse them. This board is the team inbox — notes stay here for every shift.
All inputs
POS receipts, vendor invoices, and your next physical count all land here. Mid-week drops stack until you Process the cycle inventory and lock the week.
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Opens Count (setup step 5). Your map and PARs stay — only the count is new.
Mid-week · POS
Export from your POS — .csv/.txt from Toast, Square etc. Paste text or file, use "Parse & Review Matches" for structured auto-match + edit before save. Raw drop option always available. We'll improve formats over time.
Mid-week · Invoice
No AI needed: paste invoice text or type purchases in your workbook. With optional AI: snap a photo on your phone → upload here and we read line items into the input log.
Receive
Log what actually arrived. Pull from smart orders or enter manually. Discrepancies flagged for variance.
Everything staged this cycle — POS, invoices, until Process locks the week.
Configure
Your business profile, bars, cycle settings — and an optional AI connection for invoice photos only.
🔮 Roadmap · not shipping yet
You’re on the free bar program. Here’s what we’re building next — same local-first philosophy, bigger stage.
One release. Three launches. Same free core for bars — plus language and restaurant power.
The big leap after v1.5: faster mobile counting, installable phone experience (PWA), deeper bottle-weights seed, blueprint polish, smarter POS matching, and the polish you’ve been asking for in real houses.
Same release window as 2.0: a complete Spanish UI package (Mexican Spanish) — not just bilingual walk/count notes. Install in your language, run the whole program in Spanish.
Our first full restaurant inventory system under Intelligent Hospitality Systems: food, prep, coolers, and the back-of-house flows bars alone don’t need — built for kitchens that outgrow beverage-only.
No dates carved in stone here — we ship when it’s honest. Star us on GitHub and join the release list on opensourcebarware.com so you hear first.
Name your panel, add your address, and upload a logo or photo — shows in the sidebar on every visit.
Square images work best. Max ~120KB after upload.
Each venue has its own station map and inventory. Switch with the sidebar. Transfer stock without Excel.
Team access
Create 6-digit PINs for bar managers. Each manager is locked to one venue and only sees the tools you check. Admin can reset any PIN without knowing the old one.
Optional accuracy upgrade
Completely optional. Most venues start with simple level counts. Enable this to enter current bottle weights instead of (or alongside) levels for much higher accuracy. Perfect transition path when you add a digital scale later.
Coming as add-on: official Bluetooth liquor scale for one-tap super-accurate weighing. Enable mode now to get familiar — your data stays the same if you switch back.
Weight fields appear in count views only when enabled. Levels always work as fallback.
Optional add-on
The program does not need AI to run. Walks, counts, reconciliation, and spreadsheets are built in. Connect only if you want phone invoice photos read automatically — or for upcoming wine-cooler video walks. Otherwise type invoice numbers yourself in All inputs or your workbook.
Your provider may charge per photo batch. Revoke the key anytime from their console.