Install it, bookmark one page in Chrome, and that page becomes your whole system. Starts as an easy guided walkthrough for the average bartender — walk or talk your inventory in (English, Spanish, or mixed), simple counts, no learning curve. Grows into the most complete free bar inventory program available.
Version 1.5 is live: Spanish-ready inventory notes, mobile counting, barcode, POS, smart orders, recipes, multi-venue, employee communications, and PIN team logins. Scales and pinpoint measurements are built in. Full Spanish UI is next — the walk language works today.
The Big Picture
One calm control panel that runs on your laptop. Starts simple for the average bartender — walk or talk your inventory in, easy and fast. Grows into the most encompassing industrial-strength bar inventory system available — far better than the others, and we're getting better every day. Built for the average bartender but it has all the bells and whistles, including built-in scales and pinpoint measurements. Scalable — it's all there for you.
One Program
You open one place in Chrome. It starts simple for the average bartender (walk or talk your inventory in, easy and fast — English, Spanish, or mixed), then grows into the most complete, industrial-strength inventory system available — with scales and pinpoint measurements built in.
The Changeover
At first it feels like a guided checklist for anyone — easy and fast for the average bartender. After the bar is mapped, the same page opens up into full power — mobile count, barcode, POS, recipes, multi-venue, employee communications, and scales for pinpoint measurements.
The Spine
You talk (or walk) through the bar the way you already walk it. A parser built right into the program — no internet, no AI, no account — reads your words, lays out the map, and does the math. Station and level words work in English and Spanish (barra, pozo, fila, medio, lleno…). Full Spanish UI is next; inventory notes are ready today.
Inside the Home Base
The calm landing page: last inventory, current cycle, what changed, what needs attention, and where to go next. Full industrial power under the hood.
The full workbook stays readable: products, locations, par levels, counts, deliveries, costs, and reconciliation math. All advanced tools included.
A running view of what should still be in the building after sales, deliveries, and the latest approved count.
Managers upload or paste walks and inventory notes for the house — a local staff board that works with optional PIN logins. No cloud, no third-party chat tax.
Counts, invoice pictures, POS downloads, and manager notes enter through one weekly packet. Mobile count, barcode scan, receiving, and Spanish/English inventory notes built in.
Each cycle explains the story: betterments, losses, usage movement, spending movement, and anything worth a manager look. Smart orders and costing included.
Before Setup
Nothing exotic. Just the pieces a real restaurant already has, gathered into one guided flow.
A laptop and Google Chrome
The program installs into Chrome and lives on one bookmarked page you always return to. It runs right there — offline, no account, no cloud.
A phone for voice notes
Walk each bar and speak it in order — English or Spanish — bar/barra, well/pozo, row/fila, cooler, wine — naming the bottles as you go.
A first bar walk
That one saved voice note is the seed the built-in parser reads to build your whole bar. Upload or paste via Employee communications.
Your invoices and POS report
Type or paste the invoice numbers and pull the POS export once the first real cycle is ready.
A careful review
The first map gets checked and approved before the program becomes your home base.
Optional: your own AI key
Not required for anything. Add it only if you want invoice photos read from your phone instead of typing.
First Setup
The first setup is meant to feel like a guided conversation for the average bartender. Do one thing, check it, then move to the next. Starts simple — but the full industrial toolkit is already inside when you need it.
Download the package and double-click the installer. It installs itself into Chrome and opens one Chrome window. Bookmark that window to your bookmark bar — that bookmark is the software. Everything you build lives inside that one page, so you always come back to the same place.
One install, one bookmark. That bookmarked page is your whole system from here on out — nothing else to open, nothing else to learn.
The first time it opens, you land on the guided walkthrough — the caterpillar. It runs entirely on your laptop: no account to make, no cloud to reach, no AI to connect. It just walks you through loading your whole system one calm step at a time, and all you do is follow along. Starts simple for the average bartender.
This is the caterpillar stage: patient, offline, and focused only on getting your bar understood. Later it emerges into the butterfly — your everyday industrial-strength home base with all the bells and whistles built in.
First, build the bar in your head by how many physical bars stand in your building. Two bars in the room means two bars in the system. For the first build you name them plainly — Bar 1, Bar 2 — and you can rename them to their real names later. This is just the frame you pour everything else into.
Count the bars in the building, name them Bar 1 / Bar 2 for now. Real names come after the first map is built.
Now stand behind the bar and vocalize it the way you already walk it. Go bar by bar, well by well, row by row — say the location, then name the bottles in it. Move top-to-bottom, left-to-right, the same route every time so the map matches the real room. Speak English, Spanish, or mix them — v1.5 inventory notes understand both (barra / bar, pozo / well, fila / row, medio, lleno, vacío…).
How to say the walk (Bar 1) — English or Spanish:
Bar one. Well one, row one: Titos 750, Ketel One liter, Tanqueray 750
Barra uno. Pozo uno, fila uno: Tito's 750, Ketel One litro…
Well one, row two: Bacardi 750, Captain Morgan 750 (no row three — next well)
Well two, row one: Espolon, Jameson, Hendrick's
Back bar right, row one: Casamigos, row two: Don Julio, row three: Clase Azul
Cooler shelf one, shelf two, shelf three: this beer, that beer
Wine shelf and wine cooler: name each the same way
This first voice note is the seed. Everything the program builds for you grows out of this one walk, so speak it in order. Full Spanish menus come later; the walk language works today.
Save that first voice note and upload the file into the program (or paste it into Employee communications / the walk upload). The built-in parser — sitting right there on your laptop, no internet required — reads your words and builds the whole bar: the stations, the rows, the bottle list, and the first spreadsheet map. You talk it once; the program constructs the rest.
One saved walk in, a full structured bar out. No AI, no upload to anyone else's server — the parser lives in the program and does the work itself.
You get a clean spreadsheet-style view of the map it built. Locations are named, look-alike bottles are flagged, and blank spaces are left on purpose so a human can verify the real room before anyone relies on it.
This is the check-in moment. The program does the heavy lifting, but the restaurant approves the truth.
Once the map is populated, download the count sheets. They print with blank spaces beside every bottle so you know exactly what to do — and what to say — when you walk the bar the second time. Prefer digital? Export to CSV or pull them into your own apps.
Printable sheets with spaces for the walk, CSV for your apps. The second count is never a guess about where to start.
Count quantities against the approved map — easy visual/tenths for average bartender, mobile large-tap count when you're on the floor, or use scales for pinpoint measurements when you want precision. Levels and notes can be English or Spanish. Then bring in the matching paperwork for the same date window. Type your invoice numbers or paste the invoice text — the program's parser handles it locally. Add the POS sales export, drop in manager notes, and you have the full week.
Type it or paste it — that is the default, and it was field-tested that way. Snapping invoice photos is the one optional shortcut, and only if you connect AI (next section). Scales, barcode scan, and Spanish level words are built in.
After you Process the first cycle, the caterpillar becomes the butterfly: a calm home base that shows what happened, what changed, and what deserves attention. The same bookmarked page you started with is now your everyday industrial-strength admin panel — live spreadsheets, PAR levels, variance, smart orders, costing, POS intelligence, multi-venue, receiving, employee communications, and more, all built in.
It should feel like hospitality: calm, clear, useful, and ready when the manager opens it. Simple to start, full power when you need it. Far better than the others and getting better every day.
Inside the admin panel there are plenty of places to change the bars, rename them, and restructure how everything is laid out. The settings give you complete access — mobile counting, barcode, par alerts, recipes, POS, smart orders, multi-venue, receiving, weighing, PIN team logins, employee communications, and the Coming soon roadmap (full Spanish UI, restaurant package). And because it is open source, nothing is locked away — the program is yours to run, change, and own.
Change the bars, restructure the layout, own the whole thing. Complete access, open source, no lock-in. We're learning things the paid systems aren't even doing.
Voice to Spreadsheet
You do not have to speak like a robot. You describe the room the way you would explain it to a person (or walk it), and the system gives you a cleaner version to review. Starts simple and fast for the average bartender — but scales and pinpoint measurements are built in and ready when you need them. It's scalable; all there for you.
Bar one. Well one, row one:
Titos 750, Ketel One liter, Tanqueray 750
Well one, row two:
Bacardi 750, Captain Morgan 750 — no row three
Well two, row one:
Espolon, Jameson, Hendrick's
Back bar right:
Row one: Casamigos · row two: Don Julio · row three: Clase Azul
Cooler and wine:
Cooler shelf one, two, three · wine shelf, wine cooler
Bar, well, row, back bar, cooler, wine — in order. The first pass records placement, not quantities. Simple for the average bartender (easy and fast) — but scales and pinpoint measurements are built in and available when you need them.
Bar 1 · Well 1 - Draft Map
Row 1, Slot 1 - Tito's 750ml
Row 1, Slot 2 - Ketel One 1L
Row 1, Slot 3 - Tanqueray 750ml
Row 2, Slot 1 - Bacardi 750ml
Row 2, Slot 2 - Captain Morgan 750ml
Bar 1 · Back Bar Right - Draft Map
Row 1 - Casamigos
Row 2 - Don Julio
Row 3 - Clase Azul
The output becomes the review sheet before the first live count. The full toolkit (POS, costing, smart orders, scales/pinpoint, etc.) is already there for when you need industrial strength.
After Setup
Once the butterfly opens, the restaurant repeats the same clean loop: count the room, add the matching paperwork, read the story.
01
Walk the approved map and record quantities, bottle levels, and anything that feels off — English or Spanish level words, easy visual or tenths, mobile large-tap count, or scales for pinpoint measurements.
02
Bring in POS sales, delivery notes, and manager context for the same period. Barcode, receiving, and structured POS built in. Optional invoice photos if you connect AI.
03
Open the home base and see the weekly story: usage, spend, variance, betterments, and next checks. Smart orders, costing, and full intelligence included.
The One Optional Extra
We mean that literally. The walk, the count, the reconcile, the Process, the spreadsheets, mobile counting, barcode, par alerts, costing, POS, smart orders, multi-venue, receiving, and built-in scale support for pinpoint measurements — all of it runs on your laptop, on its own, at no cost. You could unplug the internet and still close your week. Industrial strength for free.
There is exactly one thing you can add if you want a shortcut: connect your own AI key so the program can read a photo of a vendor invoice instead of you typing the line items. That is the whole pitch. No upsell hiding behind it. The most encompassing best program that's out there.
Your Data
The inventory map, weekly notes, invoice details, POS reports, and spreadsheet outputs live on your machine, in files a manager can read without a translator. Nothing gets shipped off to a server to make the program work. The full industrial-strength toolkit — all features including scales and pinpoint measurements — stays yours.
The only thing that ever reaches out is the optional AI key — and only when you ask it to read an invoice photo. Skip it and the whole system still does its job, start to finish. Far better than the others and we're learning things they're not even doing.
The Promise
Ready when you are
Built for the average bartender to start simple and fast — walk or talk your inventory in. But scales and pinpoint measurements are built in and available anytime. The most encompassing best program out there, free, and getting better every day.
Forked kitchen table talk: simple enough for the average bartender (walk or talk it in, easy and fast), powerful enough to be the best — with scales and pinpoint measurements built in. Sturdy enough to run the bar — industrial strength included.